Maddie Buchanan

I joined NDCN in January 2024 as an HR Apprentice working on my CIPD Level 3 Qualification in People Practice. 

I am contactable via Email or Microsoft Teams, otherwise you are welcome to come and speak to me in person when I am in the office.

Working Hours

Office: Mondays and Wednesdays 8.00am - 16.00pm

Remote: Tuesdays 8.00am - 16.00pm and Fridays 8.00am - 15.00pm, Thursdays June - October 8.00am - 16.00pm

College: All day Thursdays from October - June

Responsibilties

The whole of the HR Team are available to assist with general queries.

Please see this webpage for information on the many areas covered by the HR Team: People / Human Resources — Nuffield Department of Clinical Neurosciences (ox.ac.uk)

Please see this webpage for information on the recruitment process: Recruitment — Nuffield Department of Clinical Neurosciences (ox.ac.uk)

• If you have any general queries, please contact hr@ndcn.ox.ac.uk.
• If you have any recruitment queries, please contact recruitment@ndcn.ox.ac.uk

All members of the NDCN HR Team oversee different areas. Please see below for when you should contact me.

• Recruitment - Georgia Moon and I are responsible for carrying out the recruitment process from raising the original staff request, preparing adverts, shortlisting packs, arranging interviews and preparing offer letters/requesting references etc. Any recruitment queries please email to recruitment@ndcn.ox.ac.uk.
  
• University Cards - Georgia Moon and I are responsible for all card renewals and requests. This also includes SSO/access. Any card/SSO/access queries please email to hr@ndcn.ox.ac.uk.
• Teamseer - Teamseer is our system to book and record all annual leave, sickness, compassionate leave etc. We are responsible for setting up accounts, editing work patterns, extending in line with contracts etc. Any queries related to Teamseer please email to hr@ndcn.ox.ac.uk.
• Casuals and Variables - I process all timesheets for casuals and variables, please send all to hr@ndcn.ox.ac.uk. Lucy Earl and I oversee NDCN's casual and variable hours workers.

There are 2 different types of casual contracts for individuals who are hired to undertake work which is only needed for a very short/defined period of time only.
For casual workers, the period should be no more than 12 weeks maximum.
For casual teachers, the period should be the minimum required, but no more than 12 months maximum. 
Please see this webpage for more information: Casual workers | HR Support (ox.ac.uk)

For variable hours workers, the appointment is offered on an ‘as required’ basis. Please see this webpage for more information: Employees (including variable hours) | HR Support (ox.ac.uk)

Setting up new casual and variable hours workers: If you would like to arrange for a new worker to be set up, please email hr@ndcn.ox.ac.uk, FAO Lucy.
For information on the casual worker process, such as what forms are required, please see the following webpage: Casual Work — Nuffield Department of Clinical Neurosciences (ox.ac.uk).
A webpage for what is required for setting up variable hours workers is coming soon. Please email me with any queries and I will pass on the appropriate forms.

Please note, requests will take a minimum of 2 weeks to be approved, so please send your requests through in advance, with plenty of time to spare.