Booking and registration

Booking

The University provides a list of suitable events registration platforms

Microsoft Forms  are recommended for when registrants are attending free events. The Forms app is available for all staff to use as part of the Nexus 365 suite. Microsoft Forms have sufficient functionality for most types of events and they are UK GDPR compliant. 

University Online Store is a way of administering delegate fees and registration for larger events. If you are planning on running regular events we strongly recommend that you are set up as a user for easier management of your event. 

Eventbrite is a popular registration platform widely used across the University and beyond. It is not an approved University tool and therefore you should use with caution. It should only be for free of charge events.

Registration

Our team may be able to help with name badges and other registration needs.

Events and GDPR

For full guidance on how to process data for events please see https://compliance.web.ox.ac.uk/events-and-gdpr

Data privacy considerations

On our website's general Privacy Notice we state that online forms will give full details on the purpose and lawful basis for processing information. Therefore please complete a specific Privacy Notice and establish a legal basis for processing the personal data collected through the online form [in relation to this event/survey].

Find out how to complete a Privacy Notice. Once complete, and you have established a legal basis we will make the privacy notice available via the form itself. We will not be able to publish the form until this process is complete.

Please note, that you may need to identify a lawful basis and a separate condition if you are processing special category personal data. For example if you are collecting data from individuals through their virtue of being a patient, or if you are collecting dietary requirements that may give an indication of someone's health status. See more information on what defines special category data and what additional conditions could be used.

For any queries or assistance please contact hodoffice@ndcn.ox.ac.uk